Table of Contents
- 1 Chancellor’s Message
- 2 CONVOCATION PROCEDURES AND GUIDELINES
- 2.1 INTRODUCTION
- 2.2 CONVOCATION CEREMONY
- 2.3 ACADEMIC ATTIRE
- 2.4 COLLECTING AND RETURNING ACADEMIC ATTIRE
- 2.5 TIPS ON WEARING THE ACADEMIC ATTIRE
- 2.6 CODE OF CONDUCT WHILE IN GREAT HALL
- 2.7 THE CEREMONY
- 2.8 ACCURACY OF NAME AND NRIC /PASSPORT NUMBER
- 2.9 CONDUCT WHILE RECEIVING THE DEGREE
- 2.10 END OF CEREMONY
- 2.11 ACCOMMODATION
- 2.12 COLLECTION OF ORIGINAL SCROLL
- 2.13 INVITATION CARD
- 2.14 CAR STICKERS
- 3 GRADUATION STEERING COMMITTEE 2012
- 4 Contact
YBhg. Dato’ Seri Dr. S. Samy Vellu
RIBA, APAM, FCIOB, MRSH, SPMJ, SPMP, DPMS, SSAP, PNBS, AMN, PCM,
Bharitiya Samman (Govt. of India)
SPECIAL ENVOY TO INDIA & SOUTH ASIA ON INFRASTRUCTURE
PRIME MINISTER’S DEPARTMENT
GOVERNMENT OF MALAYSIA
First and foremost, I wish to congratulate the new graduands of AIMST University for achieving academic excellence. Today is a day of recognition of hard work and a significant milestone in your life, and in achieving this objective, each of you has demonstrated extraordinary sustained effort, high commitment, creativity and entrepreneurial and leadership traits which you need to succeed in your future professional arena. Convocation day is a day of celebration, excitement and it is a day where we all take satisfaction in seeing the results.
AIMST University is highly to serve society through the pursuit of teaching and learning, education and research at the “next level of excellence”. The University emphasizes the values of respect, innovation and continuous improvement. It endeavours to interface the learning and education process with ideas to prepare, shape and mould student into accomplised professionals with a strong sence of work ethics.
In this respect, I am proud to announce that AIMST University has succeeded in producing resourceful graduates equipped with knowledge skills for our community, nation and the world at large. Our development and achievement over the last 11 years are indeed worthy of praise, characterized by impressive performances and notable milestones by our students and faculties.
Our goals, as encapsulated in AIMST University’s Vision and Mission, is the creation of a conducive tertiary educational institution to prepare graduates to be employed by the private and public sectors. The recognition from MQA, Malaysia Professional Bodies, International Qualifying bodies, and the increasing international student enrolment are some of Aimst’s significant achivements.
I hope that all those who attend and participate will thoroughly enjoy this memorable day. Graduation day is an opportunity for you to reflect on both the past and future. Whatever journey you choose to take , the knowledge and skills that you have developed and cultivated here will sustain you, not only in your personal development path but also as a contributing member of the community.
I wish you all the very best in your careers.
DATO’ SERI DR. S. SAMY VELLU
CONVOCATION PROCEDURES AND GUIDELINES
Convocations are meaningful, joyous and memorable occasions. The management of AIMST hopes that you will give us your fullest cooperation to ensure the smooth running of this year’s ceremony. We hope that this Convocation Procedure and Guidelines booklet will be useful to you.
AIMST 5th Convocation Ceremony will be held on the 13th October 2012 (Saturday) in the Great Hall, at AIMST University, Semeling, Kedah Darul Aman. This ceremony consists of ONE session.
3.1. The full academic attire of the University consists of the following:
a) Black Academic Robe
b) Mortar Board
c) Hood of various colours according to the degree programme studied
3.2. Graduands not wearing the complete academic attire will not be allowed to enter the Hall.
3.3. Please be reminded that any alterations to the academic attire are strictly prohibited.
COLLECTING AND RETURNING ACADEMIC ATTIRE
4.1 COLLECTION OF ACADEMIC ATTIRE:
Date : 12th October 2012
Time : 10.00 a.m. – 7.00 p.m.
Venue: Basement Examination Hall
Graduands are encouraged to collect the academic robes themselves from the Academic Robe Counter in the Basement Examination Hall, Administrative Building, AIMST UNIVERSITY and submit a Copy of the Cash-in slip to the officer at the Registration Counter.
4.2 GRADUATE TRACER STUDY
Note: Graduate Tracer Study – Compulsory!
Graduates are required to fill up an online questionnaire at the http://graduat.mohe.gov.my website, and submit a copy of the printed Online Survey Slip on 12th October 2012, at the registration counter.
The following are the guidelines to complete the online survey.
2. Click Login
3. Enter your Identity Card (IC) Number
4. Choose Institution: IPTS
5. Choose AIMST UNIVERSITY
6. Click Next
7. Complete the questionnaire given.
8. Print out the Online Survey Slip
Reminder! Graduands must bring along the Online Survey Slip and submit a copy at the registration counter when collecting the Academic attire. Academic attire will not be given to graduands if they fail to bring the Online Survey Slip.
4.3 DRESS REHEARSAL
All graduands who are attending the Convocation Ceremony are required to be present during the rehearsal session in accordance with the schedule given below.
Date : 12th October 2012
Time : 2.00 p.m.
Venue : Great Hall, Administrative building, AIMST University
Details regarding the conduct of graduands while receiving the degree will be discussed at the dress rehearsal ceremony.
4.4 Please complete the AIMST/GRA/12/01 Form if a representative is collecting the robe on behalf of the graduand. The above-mentioned form must be submitted by the representative along with a copy of his/her Identity Card/Passport during collection.
4.5 Please ensure that the following items are received from the officer at the counter:
(i) Mortar board, hood, and robe
(ii) Programme Book
4.6 Rental of the academic attire
4.6.1. All graduands will be charged a fee of RM 400 or USD 135 per attire. This sum will cover the rental of the academic attire and photographic services.
4.6.2. Payment can be made at any branch of CIMB, payable to AIMST Sdn Bhd A/C2 (Account number 0203-1303871-05-1) before 30th September 2012 by using the Bank-in form. For foreign students payment (RM) can be made on the day of collection.
Note: Please give a copy of the Bank-in form to the representative if he/she is collecting the academic attire. Academic attire will not be given to graduands if they fail to bring along the original Bank-in slip.
4.7. Graduands are required to wear the complete academic attire on the convocation day.
4.8. RETURN OF ACADEMIC ATTIRE
The academic attire can be returned as follows:
Date : 13th October 2012
Time : 2.00 p.m. – 5.00 p.m.
Venue: Basement Examination Hall
4.8.1 A fine will be imposed for late return, damage or loss of academic attire which will be determined by Ede and Ravenscroft.
TIPS ON WEARING THE ACADEMIC ATTIRE
The academic attire must be worn smartly and in a proper manner:
1. The Hood must be placed across both shoulders.
2. The Mortar board must be worn with the tassel on the left side.
3. Female graduands are requested to wear traditional attire or light coloured attire with long sleeves. If wearing skirts, the hemline should be below the knee.
4. Male graduands should wear dark coloured “lounge suits” with matching tie. Shirts should be light coloured with long sleeves. The hair length should not touch the collar.
5. All graduands should wear black shoes.
CODE OF CONDUCT WHILE IN GREAT HALL
• In the Great Hall, please maintain proper decorum. This is a solemn event to honour graduands’ accomplishments and therefore we expect all participants to conduct themselves in a manner befitting the occasion.
• Academic attire must be worn throughout the ceremony.
• Please be reminded that graduands should not leave the hall during the ceremony.
• All graduands and guests are kindly requested to stand during the entrance and exit of the grand procession.
• Please ensure that all hand phones are switched off inside the Great Hall.
• Please note that cameras or Video cameras are not allowed within the Great Hall.
• Be reminded that alcoholic beverages and smoking are strictly not permitted on campus.
• To preserve the dignity of the ceremony and the safety of those in attendance, invited guests are not permitted on the stage before or during the ceremony.
• Please be respectful of other members of the graduating class.
• Every graduate would like family and friends to hear his or her name being called. Please applaud appropriately.
The graduation ceremony consists of the following components:
Arrival of Guests
Negaraku – National Anthem
Speech by Vice- Chancellor
Speech by the Chancellor
Conferment of Degrees
State Anthem of Kedah Darul Aman
Procession Leaves the Hall
End of ceremony
7.1. CONFERMENT OF DEGREES
Conferring of Certificates, Diplomas and Degrees
Before degrees are conferred during the ceremony, graduands are requested to line up along the right side of the wall of the Great Hall and proceed when instructed, up the stairway onto the stage. Give the presenter your Name Card and wait for your name to be called. As your name is called, cross the platform to the Chancellor, seated at the centre of the stage, bow respectfully and receive your scroll. After receiving your scroll, walk across the stage and proceed down the stairway and back to your allocated seat quietly.
ACCURACY OF NAME AND NRIC /PASSPORT NUMBER
In accordance with the University’s regulations, spelling of the name and NRIC number/passport number for each graduand must be identical to that which appears in the identity card [for Malaysian nationals and permanent residents] or passport (for foreign nationals). In this context, each graduand has to ensure spelling of his/her name and NRIC number/passport number is accurate and identical to that found in the University data bank prior to the University preparing the respective degree scroll and academic transcript. Please refer to any recent documents issued by the University or your personal data to verify the accuracy of the spelling of your name and NRIC number/passport number. The Student Records & Admissions Division, AIMST University should be notified immediately of any discrepancies.
CONDUCT WHILE RECEIVING THE DEGREE
The conduct while receiving the degree will be discussed in detail during the rehearsal on the 12th October 2012, Friday.
END OF CEREMONY
At the end of the ceremony, graduands should only leave the Great Hall when instructed to do so.
Please refer to the appendix for accommodation which is available near the AIMST Semeling campus.
COLLECTION OF ORIGINAL SCROLL
12.1 Graduands, who have settled all outstanding payments to AIMST, may collect their original scrolls and transcript at Admission office immediately after returning their academic attire. Graduands are requested to return the AIMST/GRA/12/03 form for scroll collection, which will be given by the officer at the academic attire counter when returning the robe.
Note: Graduating students who do not return the academic attire will not be allowed to collect their scrolls and academic transcripts.
12.2 Scrolls and academic transcripts will not be given to graduands who owe any outstanding fees to the University.
12.3 Graduands who wish to send representatives to collect the scroll and academic transcript on their behalf are required to fill in AIMST/GRA/12/02 & AIMST/GRA/12/03 and submit it along with a copy of the identity card/passport of the representative and present these to the officer in-charge at the counter.
13.1To share in your success, AIMST University will be inviting your parents/family members to be present at the ceremony. Each graduand will be given two invitation cards for two guests only. No replacement cards will be given if the said invitation cards are lost, not brought, or misplaced on the convocation day. Guests are required to present the card to the ushers at the respective entrances, before being allowed to enter the hall. Children below 12 years are not allowed to enter the hall. Graduands and guests are kindly requested not to take photographs whilst in the Great Hall.
14.1 Car stickers for those attending the convocation ceremony will be sent to you later along with the invitation letter. Please place the sticker in a visible position on the windscreen or dashboard when you enter the campus. Graduands and parents/family members are requested to give their full cooperation to our traffic officers. PLEASE OBSERVE THE SPEED LIMIT within the campus which is 30 km/hr. Parking for persons with special needs or limited mobility will be provided near the Administration Hall. Anyone who requires further assistance in this matter should contact the convocation secretariat at PHONE NO 604-4298000 Ext: 1259 & 1260 before 30th September 2012.
*For registration, students must be present by 7.30 a.m. in the Basement Examination Hall, main building. To ensure your name is called correctly by the facilitator when you walk across the stage, you will be given a name card during your registration. Please be sure to carry it with you to the Great Hall and hand it to the facilitator when instructed. To avoid mispronunciation, please print your name as it sounds in the space provided on the card.
For further enquiries, please contact:
AIMST University 5th Convocation Secretariat
Dr. K. Marimuthu / Dr. R. Xavier
Dr. Shah Prakash Jagdip/ Dr. N. Manikandan
Tel: 604-4298000, ext: 1259 & 1260
WE LOOK FORWARD TO YOUR PARTICIPATION AT THIS CONVOCATION……………….
GRADUATION STEERING COMMITTEE 2012
Prof. Premkumar Rajagopal
Snr. Prof. K.R. Sethuraman
Snr. Assoc. Prof. Aruljoethy Ratnasingam
Mr. Gunalan Nachiappan
Dr. Kathiresan Sathasivam
Mr. Vijayan Krishnan
Mr. Yu Chye Wah
Ms. Munazura Mansor
Mr. Sutharthan M.
Ms. K Thannusia Kanagaratnam
Ms. Farah Amni Abd. Halim
Dr. Senthil Kumar
Dr. Usha Rani Singh
Dr. Ravishankar Babu
Dr. Jawahar Dhanawel
Ms. Leelawathy Sundramoorthy
Ms. Kanageswari Marimuthu
Ms. Bawani Krishnavellu
Souvenior Programme Book
Ms. Viveca Franklin
Mr. Basu Govindaraju
Publicity & Press
Mr. Megat Nazahar Shuib
Mr. Prashant S. Kulkarni
Mr. B. Sashiruban
Mr. Uvaraja Arjunan
Mr. Sam Asser Thamby
Mr. B. Navin Kumar (Student Council)
Dr. Kasi Marimuthu
Dr. Manikandan Natarajan
Dr. R. Xavier
Dr. Shah Prakash J.
Mr. David Nalliah Pragasam
Mr. Halikhan Daulat
Mr. Muthukumar Vellaisamy
Ms. Suguneswary Ellappan
Ms. Thulasyammal Ramiah Pillai
Mr. Krishnan Subramaniam
Mr. Krishnan Varathan
Dr. Sawri Rajan
Mr. Raman Manickavelu
Exhibitors & Vendors
Ms. Kaliga Devi Veloo @Sandra
Mr. Vigneswaran Kalimuthu
IT & AV
Mr. Viswajid Jayaraman
Mr. Ravindra Prasad
Mr. Zulkefli Bin Alias
For Further Enquiries, Please Contact
Aimst University 5th Convocation Secretatiat
Dr. K. Marimuthu / Dr. R.. Xavier /
Dr. Shah Prakash Jagdip / Dr. N. Manikandan
Website : http://www.aimst.edu.my/convo2012
Email : firstname.lastname@example.org
Phone : 04-4298000
Extn : 1259 & 1260
Fax : 04-4298132